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Click
here to view proposed changes to the bylaws to be voted on at the April 20,
2004 business meeting.
Information Technology Professionals
of SOUTH
CAROLINA
BYLAWS
Effective October 03, 2000
(Amended March 2002 to include change to Article III)
ARTICLE I
NAME
The name of the organization shall be Information Technology Professionals of
South Carolina, an incorporated nonprofit organization, herein referred to as ITP.
ARTICLE II
PURPOSE
The purpose of ITP, as set forth in the Mission Statement,
shall be;
1. To provide a forum whereby ITP members can exchange
information, experiences, and concepts to the mutual benefit of member
companies and/or individual members.
2. To encourage and assist in the education of member company representatives
and/or individual members by
means of seminars, conferences, newsletters and special reports or
presentations. This education will cover current topics in the field of
information and telecommunications technology.
3. To present, where possible and practical, a unified position on
information and telecommunications technology matters, policies, legislative and
regulatory
issues which affect or could affect ITP's membership.
4. To support public and private educational institutions offering
curriculums in information and Telecommunications technology.
ARTICLE III
MEMBERSHIP
Membership in ITP shall be limited to the following five
categories;
1. Corporate/User (CU) - Voting.
2. Vendor/Supplier (VS) non-Voting.
3. Honorary Member (HM) non-Voting.
4. Retired Member (RM) non-Voting.
5. Individual Member (IM) - Voting.
All categories of membership must have their headquarters or main offices or
some portion of their operation in South Carolina.
1. Corporate/User (CU) Memberships shall be limited to the users of
information and telecommunications technology which are not engaged in the
production, sale,
or rental of information and telecommunications technology facilities or
equipment and not in the information and telecommunications technology
consulting business. Corporate/User Memberships shall be classified as voting
members of ITP and, as such, shall consist of Corporations and/or
Companies, Federal/State/Local Governments, Universities and/or /Colleges and
Military Establishments.
Each Corporate/User Membership shall have one voting, one alternate, and up
to two participating but non-voting representatives.
Any employee of a member corporation may attend ITP meetings as
an invited guest of the voting representative.
2. Vendor/Supplier (VS) Memberships (non-Voting) shall consist of
companies and organizations engaged in the production, sale and rental of
information and
telecommunications technology facilities and services or in providing
consulting services on information and telecommunications services.
Vendor/Supplier
companies shall be limited to four participating non-voting representatives
and shall be ineligible to hold officer position in ITP.
Vendor/Supplier Memberships are classified as non-voting members of ITP
and shall not exceed 25% of the total ITP membership.
3. Honorary Memberships (HM) non-Voting. Shall be given to those
individuals recognized by ITP for their contributions to the
information and telecommunications technology industry in South Carolina and to ITP.
Honorary Members shall have a non-active member status and as such cannot
hold office or vote on matters affecting ITP.
4. Retired Memberships (RM) non-Voting. Shall be awarded to all
active ITP voting and alternate members upon retirement. This
retired status will remain in effect as long as the member stays retired.
Retired members will be non-voting members but may act in an advisory
capacity to the officers and Board Of Directors. Accordingly, retired members
are eligible to attend all ITP meetings and receive all ITP
mailings.
5. Individual Member (IM) Voting. Memberships shall be limited to CU
professionals engaged in information and/or telecommunications technologies.
Individual Memberships shall be classified as voting members of ITP
and, as
such, shall consist of Individuals engaged in any industry for which they are
intimately involved in the technologies of Information and/or
Telecommunications.
ARTICLE IV
MEMBERSHIP APPLICATIONS
Applications for all membership categories shall be submitted on an approved ITP
Application Form and submitted, with the applicable membership fee, to the
Membership Committee for review. The Membership Committee shall determine
that all eligibility requirements for membership are met and the applicant
representatives are likely to contribute to the "Purpose" of ITP
See Article II).
The Membership Committee shall submit the application, if all eligibility
requirements are met, to the Board Of Directors for approval. Approval requires
a two-thirds majority vote of the board members present and voting.
Upon approval, the new member will be introduced to the membership at an ITP
Business Meeting.
ARTICLE V
MEMBERSHIP TERMINATION
1. Any member may terminate their membership in ITP at any time
for any reason provided notification is received by the President in writing.
2. Any member representative may be expelled from ITP for
conduct detrimental to the interest of the association. Charges may be brought
against any representative by any other representative. These charges must be
submitted in writing to the President of ITP for appropriate
action. Upon presentation of the charges to the membership, a two-thirds
majority vote of the
members present and voting is necessary for termination. The Secretary will
notify the representative and/or the member involved.
3. Membership fees already paid to ITP are not refundable due
to either voluntary or involuntary termination of membership.
ARTICLE VI
OFFICERS/DIRECTORS OF ITP
1. The officers of ITP shall consist of a Chairperson, a
President, a Vice President, a Secretary and a Treasurer. Their term of office
shall be for one
calendar year (January 1 through December 31). Any officer/director may be
nominated to serve a second term. Only a qualified voting member may hold an
Officer/director position in ITP.
2. The election of officers and directors shall be held in December of each
year at the Annual Business Meeting. Newly elected officers and directors will
assume
the responsibilities of ITP during a transition meeting with
current year officers and directors in January of the new year.
3. Candidates for an officer or director position of ITP shall
be selected from the roster of qualified voting Members.
ARTICLE VII
OFFICER DUTIES
1. Chairperson of the Board
shall be responsible for conducting the Board Of Directors meetings. In his/her
absence the President of ITP or the next highest
ranking officer shall be the presiding officer.
a. The ITP Chairperson shall also Chair the Information
Technology Professional of the Year (ITPOY) Committee and
shall select additional committee members to assist in obtaining nominations
and/or to appoint an ITPOY of the Year for South Carolina. It
is desirable that a qualified member of ITP be selected as the
ITPOY, however, the prestige and significance of this award
should not be sacrificed and, therefore, the committee may select, with
Board approval, a highly qualified Information Technology, non-ITP
member, Professional as the ITPOY.
b. Shall announce, to the membership, the ITPOY of the Year
at the September ITP Business Meeting.
c. Shall secure appropriate publicity for the ITPOY each
year including, but not be limited to, requesting the Governor to proclaim a
week in October of each year as Information Technology Professionals Week in
South Carolina.
2. The President shall preside over all ITP Business
Meetings. He/she shall also appoint the Chairperson of the following standing
and working committees;
a. Membership e. Publicity
b. Technology f. Education
c. Nominating g. Telecom Affairs
d. Calling h. Bylaws
3. The Vice-President shall preside over any ITP
Business Meeting if the President is unable to attend.
a. Shall be Chairman of the Program Committee and shall select two or
more additional ITP representatives to serve on the committee.
b. Shall be responsible for making all necessary meeting arrangements and
announce to all member representatives the time and place of each meeting.
c. Shall establish, if appropriate, amounts each representative and guest
shall pay for attending an ITP meeting.
4. The Secretary Shall keep an accurate record of ITP
meeting activities.
a. Shall have a copy of the membership roster, an attendance record on
each representative, a copy of the ITP by-laws and minutes of
the previous meeting at each Business Meeting.
b. Shall be responsible for distributing to the membership a copy of each
months Business Meeting Minutes in a timely manner.
5. The Treasurer shall be responsible for collecting, holding
and disbursing the funds of ITP under the direction of the
Chairperson. He/she shall give a
Treasurers report at each Business Meeting.
a. Shall be responsible for invoicing each Corporate/User and
Vendor/Supplier member company for their annual dues, as established in
Article XI. Invoices shall be mailed to the primary representative of each
member company in December immediately following the Annual Business
Meeting.
ARTICLE VIII
BOARD OF DIRECTORS
1. The ITP Board Of Directors shall oversee and provide
guidance for the entire operation of the association.
a. The Board of Directors shall consist of the officers, i.e., the
immediate past President who will be Chairperson, the President, Vice
President,
Secretary, Treasurer, the selected Directors and no more than three
members-at-large who will serve as committee chairs.
b. Meetings of the Board Of Directors shall be held prior to the monthly ITP
Business Meetings with one additional annual meeting held each year that
will serve as a Board planning meeting. Additional meetings may be called by
the Chairperson as required.
ARTICLE IX
ELECTION OF OFFICERS AND
DIRECTORS OF THE BOARD
1. The election of officers and directors to ITP's Board of
Directors shall be held in December of each year during the Annual Business
Meeting.
a. The Nominating Committee shall meet no later than October to prepare a
slate of nominees. The nominees shall be presented to the membership during
the November Business Meeting.
b. The Nominating Committee shall consist of a Chairperson and two or
more active ITP representatives. This committee shall serve
for a period of one year.
c. The election of officers and directors shall be determined by a
majority of the members present and voting, providing a quorum of voting
members is
in attendance (See Article X2b).
ARTICLE X
MEMBERSHIP MEETINGS
1. Regular membership meetings of ITP shall be held monthly,
unless otherwise approved by the Board and upon due notification of the members
by the Secretary.
2. Each meeting shall consist of a brief business meeting in order to conduct
the affairs of ITP and to receive officer and committee reports as
necessary.
After the Business Meeting an educational session will be conducted on
current information and telecommunications technology subjects.
a. The December meeting shall be designated as the Annual Business
Meeting.
b. A quorum shall consist of a simple majority of the "Voting
eligible" Memberships.
ARTICLE XI
MEMBERSHIP FEES
1.Annual fees for the Corporate/User, Vendor/Supplier, and Individual
Memberships shall be established by the Board Of Directors no later than the
December board meeting and announced during the Annual Business Meeting to the
membership. The Treasurer shall then render a billing invoice to each member/
company immediately following the December Annual Business Meeting.
Annual membership fees are due and payable by January 31st of each year. ITP
operates, for accounting purposes, on a calendar year basis.
2. New members applying for either a Corporate/User (CU), a Vendor/Supplier
(VS), or Individual membership (IM) must include the applicable membership fee
when submitting their application.
ARTICLE XII
BYLAW AMENDMENTS
1. These bylaws may be changed or amended at any regular business meeting of
the membership provided a quorum is present and at least a two-thirds majority
vote is obtained.
2. Any proposed change and/or amendment to these bylaws shall be submitted to
the membership at least 30 days prior to the meeting at which the vote will take
place.
ARTICLE XIII
GENERAL POLICIES
1. ITP shall be non-political and non-sectarian and as such
shall not participate in the nomination, election, or appointment of candidates
for public office.
2. The Secretary or Publicity Chairperson may release articles and papers for
general public consumption as approved by the Board Of Directors.
3. ITP's membership roster will not be distributed to any
organization without prior approval by the Board of Directors.
4. Robert's Rules Of Order shall govern ITP on all cases to
which they are applicable and if they are consistent with the bylaws of the
association.
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